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Keystone · By CloudVoro
Production systems for food manufacturers.
Keystone is the operations platform for artisan and mid-market food producers. Sales orders, weekly planning, batch traceability, dispatch notes, certificates of analysis (COA) and retailer-ready pallet labels, in one workspace. Pilots scoped to go live in 30 days. Standard licence from €790/month.
Hosted in EU / Ireland GDPR · Data Protection Lead assigned Designed with NIS2-aligned controls Encrypted at rest & in transit ISO/IEC 27001:2022 alignment
The operations layer between your factory floor and your accounts system.
Sales orders, weekly planning, batch traceability, dispatch notes, retailer EDI, catch-weight invoicing, COAs and pallet labels, one system for European food manufacturers across dairy, bakery, meat, prepared food and wholesale. From order to audit-ready dispatch, live in 30 days.
See it survive a mock recall → · Get pricing →
Features
Every module. Unlocked. From day one.
No tier games. No "upgrade for traceability." Standard licence customers get the same software the founding partner runs in production every Tuesday morning.
01, Operations dashboard
Live counts of what needs to dispatch today, what's on hold in QC, what's overdue, what just shipped. Built for the production manager who has 30 seconds before the next call.
- Today / This week / Overdue tiles, real-time
- Drill-down on every number, no exports, no spreadsheet round-trips
- Customer-specific dashboards for QA / sales / accounts
02, Weekly production planner
Drag-and-drop batches across the week. See capacity, customer commitments, ageing, and short-dated stock in one view. Lock the week, send to production, done.
- Capacity vs. commitment per day, per line
- Auto-flag conflicts: insufficient milk, no QC slot, ageing breach
- One-click "lock and dispatch" workflow
03, Batch traceability (forward + backward)
Every dispatch line carries the full batch chain back to the milk delivery, and forward to every customer it touched. Trace lookups in seconds, built to support FSAI / BRCGS traceability requirements evidence in real time.
- Upstream: which suppliers, which milk, which day, which silo
- Downstream: which customers, which dispatches, which retailer branches
- Full chain export to PDF / CSV for regulators
04, Retailer-ready dispatch notes & COAs
Generate dispatch notes, certificates of analysis and pallet labels formatted exactly the way your customers expect. Email straight from the system. Audit log on every send.
- Customer-specific PDF templates (Tesco, Lidl, M&S, SuperValu, Centra, SPAR, Musgrave)
- Auto-attach COA per batch with weight, pH, salt, moisture
- Multi-pallet labels, custom layouts via the Designer
05, Customer SKU mapping
Every customer has its own private codes. Keystone maps them automatically to your internal product catalogue, so your team never has to translate between "TES-FBWHL14-742" and "1.4 kg blue wheel."
- Bulk import from supplier specs / EDI catalogues
- Per-customer code + label + cobranding variant
- One-click trace by customer SKU
06, Built for audits
Full audit trail on every change. Designed to support FSAI, HACCP and BRCGS traceability workflows. Drop a 12-month report into a regulator's hands without breaking a sweat.
- Immutable audit log: who changed what, when, why
- Rotating retention with cryptographic record signing
- One-click compliance report bundles
07, Operations integrations
Sage, QuickBooks, Xero on the accounts side; retailer EDI on the customer side; FTP backup, S3 archival, SMTP email on the infra side. Everything is API-first and documented.
Self-qualify
Best fit for.
Keystone is purpose-built for batch-based food production with retailer or foodservice customers. If you're on this list, we'll fit. If you're not, we'll be honest and say so.
- Dairies & cheesemakers, batch-based, ageing windows, multi-customer SKU codes, retailer dispatch.
- Bakeries, short shelf life, frequent dispatch waves, allergen control, retailer/foodservice mix.
- Meat processors, forward & backward traceability, supplier locking, COA per batch.
- Prepared food manufacturers, multi-component recipes, customer SKU mapping, retailer pallet labels.
- Food wholesalers with batch traceability needs, batch-tracked stock, customer codes, dispatch + EDI.
- Producers supplying retailers / foodservice, Tesco, Lidl, M&S, SuperValu, Centra, SPAR, Musgrave, formatted notes & labels.
Pricing
One licence. No tier games.
Every artisan dairy gets the full core product. The audit log, the traceability, the dispatch quality, same for the 6-person creamery as the 60-person factory. Implementation, complex integrations and bespoke workflows are scoped separately so neither side gets surprised.
Standard licence
€790 / month
Single site · all core modules unlocked · no add-on tiers · no per-user surprises.
- All core product features & modules, unlocked
- Unlimited reasonable-use users (most teams: 5–15 people)
- Dedicated tenant server + database isolation
- Daily encrypted backups + point-in-time restore (30 days)
- All product updates & new features at general release
- Email support · business hours · 4-hour first response
- Pay annually: €8,058/yr, save €1,422 (≈ 2 months free, 15% off)
Plus, multi-site
€1,290 / month
For groups running multiple production sites under one tenant.
- Up to 3 sites in a single tenant
- Cross-site batch transfer with full chain-of-custody
- Priority support · 1-hour first response
- Capacity dimension, not a feature gate. Standard already has every core feature.
Implementation fee
From €4,950
One-time, fixed-fee, quoted in writing before signing. Typical range €4,950–€16,500 depending on customer count, retailer integrations and historical data import.
Pilot Programme
€2,500 · 30 days
50% (€1,250) refundable if you don't proceed within 14 days of pilot end; otherwise credits in full to implementation. Pilots are scoped to go live in 30 days. Standard licence from €790/month after that.
Scoped & quoted separately
Core modules are included. The following are real engineering effort and are scoped, quoted and billed separately so neither of us gets stuck:
- Complex retailer EDI (Tesco / Lidl / Aldi / M&S)
- Historical data import beyond 12 months
- Bespoke reports or workflows specific to your operation
- Sage / QuickBooks / Xero accounts API
- Custom retailer label templates beyond your initial set
About CloudVoro
Ireland's boutique software venture studio.
CloudVoro (Ireland) is the venture studio that builds Keystone. We're a sister company to Intellix IT Solutions (UK), bringing 15+ years of enterprise IT discipline to projects most ERPs would refuse to take on.
We build systems that work exactly how your business operates, not generic software that forces you to operate around it. Our focus is food manufacturing traceability and the production-layer software that sits between your accounts package and the floor.
The founder, Asif Khan
Founder, Keystone & CloudVoro (Ireland) · Director & Principal Consultant, Intellix IT Solutions (UK) · MSc, Maynooth University · Professional Member BCS · Member ICS · Member ADPO Ireland · Member IMCA · Member HISI
I'm Director & Principal Consultant at Intellix IT Solutions (UK), founder of CloudVoro (Ireland), and the person who built Keystone. Over the last 15+ years I've delivered enterprise-grade IT across hospitality, food manufacturing, healthcare and defence, same playbook every time: cut the friction, harden the ops, then get out of the way.
Keystone exists because I kept watching brilliant Irish operators run on spreadsheets, paying €40k+ for ERPs that didn't fit, and being told "that's just how it is." You'll deal with me directly. No SDR funnel. No ticket queue. If you want to phone the person who wrote the code, that's me.
Founding partner, Cashel Farmhouse Cheesemakers
Cashel Farmhouse Cheesemakers (J&L Grubb Ltd) is a multi-award-winning Tipperary farmhouse dairy with international distribution. Cashel Blue® and Crozier Blue® are registered trademarks of J&L Grubb Ltd, used here with written permission. Keystone is the production-layer software they use for batch traceability, dispatch and retailer pallet labels. A reference call can be arranged following an initial discovery call, see Contact below.
Read the full Cashel Blue case study →
Security & data protection posture
- Hosted in the EU / Ireland, no data leaves the EU without your written consent
- GDPR, Data Protection Lead assigned (privacy@cloudvoro.com). CloudVoro is below the GDPR Art. 37(1) threshold for a formal DPO appointment.
- Designed with NIS2-aligned controls, tenant isolation, audit trails, MFA roadmap. CloudVoro is below the NIS2 size threshold and holds no NIS2 attestation.
- Encrypted at rest and in transit using industry-standard ciphers
- ISO/IEC 27001:2022, control framework alignment in progress.
- Cyber Essentials, planned (assessing body to be named once scoped)
- Note: Keystone supports your own FSAI / HACCP / BRCGS workflows, formal product certification is a roadmap item, not a current claim.
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