Keystone
by CloudVoro
Comparison · FoodDocs

FoodDocs writes the plan.
Keystone runs the production that has to follow it.

FoodDocs is a strong food-safety documentation platform, HACCP plans, monitoring templates, compliance content, training modules. It is built around the documentation lifecycle. Keystone is built around the production lifecycle, orders, batches, QC, dispatch, COAs, pallet labels, traceability. These are different jobs, and on a serious food site you probably want both.

  • FoodDocs: HACCP documentation, monitoring forms, compliance content
  • Keystone: orders, batches, QC execution, dispatch notes, COAs, pallet labels, traceability
  • Both can coexist, Keystone references your FoodDocs HACCP plan
  • Live with Cashel Farmhouse Cheesemakers, international distribution
The honest split

Documentation is one thing. Execution is another.

A HACCP plan is a document. Executing a HACCP plan on the production floor, capturing every CCP reading, every deviation, every corrective action, against the right batch, signed by the right person, at the right moment, is operational work. FoodDocs is excellent at the first job. Keystone is excellent at the second. On a real site you need both, and the two should reference each other rather than overlap.

When FoodDocs alone is enough

Smaller operations doing HACCP-on-clipboards.

If you are a small food business with relatively simple production, no retailer multi-pallet dispatch and no per-batch COA obligation, FoodDocs alone may cover your safety-management need. You are not getting batch traceability, dispatch documentation or pallet-label automation, but you may not need those.

When you need Keystone

Real batches, real dispatches, real retailers.

Batch traceability that an auditor can prove
Forward + backward chain in 30 seconds, immutable audit log, signed PDF export.
Retailer-formatted dispatch notes
Tesco, Lidl, M&S, SuperValu, Centra, SPAR, Musgrave, each in the format they expect.
Pallet labels formatted per retailer
Designer for per-pallet, per-case, per-customer variants. Audit trail on every label printed.
COA per batch, per dispatch
Auto-pre-filled from QC. Customer-branded templates. One-click email with audit trail.
Customer SKU mapping
Bidirectional translation between your code and the retailer private-label code.
Where Keystone HACCP fits

A complement to FoodDocs, not a replacement.

Keystone's HACCP module is built around execution, capturing CCP measurements against the active batch, locking the batch on deviation, raising the corrective-action record. Your HACCP plan itself can live in FoodDocs (or any HACCP-coach output) and be referenced from Keystone. That keeps documentation in the right place and execution in the right place.

FAQ

Questions buyers actually ask.

Can I run FoodDocs and Keystone together?
Yes, many sites do exactly that. FoodDocs holds the plan and training; Keystone executes the monitoring and traceability. The two reference each other.
Does Keystone provide HACCP plan templates?
No, we are not in the HACCP-content business. Your HACCP coach or FoodDocs provides the plan; Keystone provides the execution layer.
Why not just use FoodDocs for everything?
FoodDocs is not built for retailer-formatted dispatch notes, multi-pallet labels, customer SKU mapping, COA generation or operational batch traceability. Different scope.
Can Keystone handle the whole food-safety record set?
Operational records yes, CCP monitoring, deviations, corrective actions, sign-offs, audit log. Plan documents are best kept in a documentation tool.
Will an auditor be confused by two systems?
No, auditors are used to seeing plan-and-execution split across systems. The key is that both are signed, time-stamped and verifiable, which is exactly what FoodDocs + Keystone gives you.

Ready to see if Keystone fits your floor?

20-minute discovery call. No sales pitch. Written scope within 48 hours if we fit, referral to someone better if we don't.

Talk to us
Compliance & trust

How we keep your
data and your audits safe.

Enterprise-grade controls as standard, encryption, MFA for every user, tenant isolation and immutable audit trails, on EU cloud or your own servers. Privacy queries go to privacy@cloudvoro.com. Sub-processor list at /legal/sub-processors. Full security posture at /site/security.

Live
Hosted in EU / Ireland, or on-premise
Customer data resides on AWS Ireland (eu-west-1) and never leaves the EU. Local on-premise deployment available where policy requires it.
Live
GDPR · Privacy Contact named
Internal Data Protection Lead handles subject access requests. Owner is ADPO Ireland member.
Live
MFA for every user
TOTP multi-factor authentication across all roles, with rate limiting, brute-force lockout and reCAPTCHA bot protection on public forms.
Live
ISO 27001 · aligned controls
Security controls mapped to the ISO/IEC 27001:2022 Annex A framework, access management, encryption, logging, incident response.
Live
NIS2 · supporting evidence
Tenant isolation, MFA and immutable audit trails give customers in NIS2 scope direct supporting evidence for their obligations.
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Encryption · at rest & in transit
TLS 1.3 in transit, industry-standard symmetric ciphers at rest, KMS-managed keys.