One licence.
No tier games.
Every artisan dairy gets the full product. The audit log, the traceability, the dispatch quality — same for the 6-person creamery as the 60-person factory. Implementation is billed once, separately. Future customisations are quoted separately. What you pay every month is what it costs to run — not what it costs to fit.
Two sites or more.
Same product, more capacity.
- Up to 3 production sites in a single tenant — consolidated dispatch & traceability
- Cross-site batch transfer with full audit chain
- Unlimited users (Standard suits 5–15; Plus suits 15–40)
- Priority email support · 2-hour first response · business hours
- Quarterly product roadmap call with the build team
Make it fit
your operation.
A separate, fixed-fee project to tailor Keystone to how your factory actually runs. Quoted in writing before you commit. Once it's built and handed over, you move to the recurring licence — and we stop charging for setup.
- 1Discovery: we sit on your floor for two days, map your operation
- 2Data migration from your spreadsheets / Excel / accounts package
- 3Customer code mapping (your SKUs ↔ retailer SKUs)
- 4Branded dispatch note, pallet label & COA templates
- 5Production-data sandbox + 1-day on-site training
- 6Cut-over support: we sit with you the first three production days
- 730-day post go-live hand-holding · direct line to the build team
Things you might need
but not yet.
Anything beyond the core licence is billed separately so you only pay for what you actually use. Most clients add an accounts-package integration in year one and a retailer EDI in year two. Some never need either.
Accounts package API integration
from €2,800Retailer EDI integration
from €1,800Custom modules & workflows
€850 / dayAdditional on-site days
€850 / dayThe cost of nothing changing.
Not a sales gimmick. Conservative numbers, drawn from how artisan dairies actually leak money on spreadsheets — admin time, weight/code billing errors, and audit/recall exposure. Adjust to your own operation.
The reclaimed-hours calculator.
Most producers we work with replace a dozen-plus spreadsheets and reclaim around six hours per ops person per week. Plug in your own numbers — the calculator runs locally in your browser, nothing is sent anywhere.
Loaded salary divided by 1,872 working hours/year (36hr × 52wk) to derive an hourly rate. 48 working weeks/year to allow for leave. Output is illustrative only — the real ROI conversation happens on a 20-minute call.
The Pilot Programme.
30 days. €2,500.
Free trials of production software are theatre. You can't try traceability without your customer codes mapped, your dispatch templates configured, your products imported. So we don't pretend.
Instead: a real, scaled-down implementation for thirty days. Your data, our screens, every dispatch goes through Keystone. If you continue, the €2,500 credits towards your full implementation. If you walk away, half of it (€1,250) is refundable — no penalty, no awkwardness, your data exported as CSVs.
Built around their floor — not the other way around.
- Live tenant on managed AWS Ireland
- 1-day discovery call + data import setup
- Customer codes & dispatch templates configured
- Up to 5 users, full feature access
- 30 days of real production usage
- CSV data export at any time, no penalty
- €2,500 credits to full implementation if you continue
- 50% refundable (€1,250) if you don't proceed within 14 days of pilot end
The shortlist
most artisan dairies actually look at.
Honest comparison drawn from public pricing pages and product documentation. We tell you where each option fits — including where Keystone doesn't.
Things people actually ask.
Why one price instead of three tiers?+
Because tier-pricing is a tax on smaller producers. The 6-person artisan creamery needs the same audit log, the same traceability, the same dispatch note quality as the 60-person factory. Locking features behind a "Pro" tier just means smaller customers get a worse product. We don't do that. One licence, everything unlocked. The Plus price (€1,290) only kicks in when you actually run more than one site — that's capacity, not a feature gate.
What's the catch?+
Implementation is billed once, separately, and quoted before you commit. Customisations and integrations after go-live are quoted separately too. We don't hide setup cost in the recurring fee — that's how vendors trap you for two years to recoup their margin. Honest split: licence is what it costs to run, implementation is what it costs to fit.
Is there a free trial?+
No. We run a 60-minute walkthrough on a real production-data sandbox, then write you a fixed-fee scope. If we agree, we build. If we don't, you keep the scope document and walk away. Free trials of production software are a way to look busy, not a way to make a good decision.
How long does implementation take?+
Typically 4–6 weeks for a standard artisan dairy operation. 6–10 weeks if you have multiple retailer EDI integrations or a complex accounts-package sync. We don't believe in 6-month implementations — if your vendor needs that long, they're building you, not configuring software.
Where is the data hosted?+
AWS Ireland (eu-west-1, Dublin region) by default. Each tenant runs in its own dedicated server with its own database — no shared infrastructure. Encrypted at rest, TLS 1.3 in transit, KMS-managed keys. Daily encrypted backups, point-in-time restore. Or we can deploy inside your own AWS account using our IaC templates.
What if we want to leave?+
You get all your data exported as PostgreSQL dumps and CSVs within 48 hours. No lock-in, no penalty clauses, no "data egress fees". We win contracts by being good, not by holding data hostage.
Pricing is the easy part.
Fit is the hard part.
Twenty minutes on a video call. We tell you whether Keystone is right for your operation, or whether you'd be better served elsewhere.
Book the call →