Bakery · Batch traceability
Bakery traceability software for wholesale and craft bakeries. Flour lot to finished loaf to customer — in one chain.
A bakery's traceability problem is speed and volume: dozens of SKUs, daily production runs, short shelf life, and an allergen list that touches almost every line. When a flour recall or an undeclared-allergen alert lands, you have hours to name every affected bake and every customer who received it. Keystone holds that chain as one connected record — supplier delivery → mix/batch → dispatch line → customer — so the answer takes 30 seconds, not a night in the office.
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Proof points
In one glance.
- Backward trace: any dispatched product → batch → flour, seed and improver lots → suppliers
- Forward trace: any ingredient delivery → every bake that used it → every customer, with quantities
- Allergen-critical records: every batch carries its recipe version and ingredient lot list
- Daily-dispatch friendly: batch codes flow to dispatch notes and labels without re-keying
The bakery reality
Daily production breaks weekly spreadsheets.
Most traceability spreadsheets were designed around weekly batches. A bakery produces daily — sometimes twice daily — so the records multiply seven times faster, the re-keying errors compound, and the person maintaining the sheet becomes the single point of failure. Flour alerts make it concrete: when a mill notifies you about a lot, the question is which mixes used that lot across the last N days, and which shops, wholesalers and retailers received those bakes. In Keystone the flour delivery is a first-class record; every mix that drew from it is linked automatically, and the forward trace to customers is one click.
Built for bakery workflows
The edge cases bakeries actually hit.
- Multi-ingredient mixes — A single batch can consume a dozen ingredient lots — flour, yeast, seeds, improver, inclusions. Each keeps its identity in the chain for backward trace.
- Allergen-aware batches — Every batch carries its recipe version with the ingredient lot list behind it — the evidence base for allergen declarations and undeclared-allergen investigations (the most common category of food recall).
- Short shelf life, fast dispatch — Batch codes print on dispatch notes and labels the same morning. No transcription step between the bakehouse and the van.
- Wholesale + retail + own shop — Wholesale customers, retail multiples with own-label codes, and direct shop sales all record against the same batch, so the mass balance closes.
- Rework and day-2 product — Yesterday's unsold bread into today's breadcrumb line? The rework link keeps the chain intact — the point where bakery mass balances usually die.
Gotowość do audytu
SALSA, BRCGS or retailer audit — same evidence, ready.
Whether your customers ask for SALSA (common for craft and regional bakeries) or BRCGS (the multiples' default for own-label), the traceability evidence is the same shape: lot-level records in both directions, a timed annual test, and a mass balance that closes. Keystone renders the chain and the quantities from live records, so the traceability exercise becomes a documentation task instead of a reconstruction project. Keystone is built with an Irish farmhouse producer as founding partner — the batch model applies to any batch-based food production, and bakery workflows (daily makes, multi-ingredient mixes, allergen-led recalls) map directly onto it.
FAQs
Frequently asked.
Does Keystone handle daily production volumes?
Yes — batches are lightweight to create and can be templated from recipes, so a daily make-plan takes minutes to record. The chain builds itself from the records as you receive, produce and dispatch.
Can it track allergens per batch?
Every batch carries its recipe version and the actual ingredient lots consumed. That gives you the evidence trail behind every allergen declaration — and the affected-batch list in minutes if a supplier reports an undeclared allergen.
We sell through our own shops as well as wholesale — does that break traceability?
No. Direct sales record against batches like any dispatch, so forward trace and mass balance still close. One-step-forward under EU law applies to business customers; your own shop sales are captured as quantities.
Is Keystone SALSA or BRCGS approved?
No certification body approves software — they audit producers. Keystone is designed to support SALSA and BRCGS traceability evidence: lot-level chain both directions, timed tests, immutable audit log, signed exports.
Ile czasu zajmuje uruchomienie?
Pilots scoped to go live in 30 days. Standard licence €790/month, all modules; implementation from €4,950 fixed-fee including 12 months of historical data.